Conference Room AV System Quick Guide

Desktop Computer

Windows 10 with Microsoft Office apps e.g. Word, PowerPoint
Log in credentials printed on labels (on monitor bezel & keyboard)
Internet access via Ethernet but NO direct Sunnybrook Intranet / email access
USB-A hub for periphery e.g. flash drive
USB dongle for wireless mouse & keyboard already plugged in

Computer Visual & Audio Output to Conference Room TV

Extend computer screen to TV and audio output to TV speakers
Turn on TV and choose HDMI as input

On the computer (right lower corner of the screen), choose "Projector / TV" as audio output; adjust volume on computer and TV to achieve desired level

Computer Visual and Audio Output to Projector

On the computer, choose "Projector / TV" as audio playback device as outlined above
Projector speakers are the two new ceiling speakers
Use remote to turn on projector, it takes about 15 seconds to light up

Can simultaneously cast to both projector and TV. Suggest muting TV sound for best audio quality

Extend Computer Screen output (TV and/or Projector)

Do the following steps if no screen output is seen on TV / Projector
Press Window+P keys simultaneously
Click on "Extend"
TV / Projector now functions as an extension of the primary computer monitor

Click and drag app window (e.g. PowerPoint) to the secondary screen (TV / Projector) by click & drag on the app window title bar

Zoom Audio & Visual Set Up

Open Zoom app and log in to our department Zoom account (ask Eva or Holly for login credentials)

Click on "Test Speaker" for audible ringtone; adjust volume level accordingly
Click on "Test Mic", input level indictor would move and test recording will be played back via the speakers. Leave "Automatically adjust microphone volume" unchecked
Use Camera / Microphone remote to turn on camera (mounted above entrance door) & ceiling microphones; Pan-Tilt-Zoom controls on remote to adjust camera frame

If the microphones red lights are on even when the camera is turned on, that means the mics have been muted. Press the blue "Mic Mute" button on the remote to unmute them
Drag the PowerPoint window to the secondary screen (projector screen) if that has not already been done (see above section on Extend Computer Screen Output)
Start slide show. The secondary screen (Projector / TV) would show the slide show and the primary monitor would show presenter view

Conference Room AV System Quick Guide

Desktop Computer

Windows 10 with Microsoft Office apps e.g. Word, PowerPoint

Log in credentials printed on labels (on monitor bezel & keyboard)

Internet access via Ethernet but NO direct Sunnybrook Intranet / email access

USB-A hub for periphery e.g. flash drive

USB dongle for wireless mouse & keyboard already plugged in

Computer Visual & Audio Output to Conference Room TV

Extend computer screen to TV and audio output to TV speakers

Turn on TV and choose HDMI as input

On the computer (right lower corner of the screen), choose "Projector / TV" as audio output; adjust volume on computer and TV to achieve desired level

Computer Visual and Audio Output to Projector

On the computer, choose "Projector / TV" as audio playback device as outlined above

Projector speakers are the two new ceiling speakers

Use remote to turn on projector, it takes about 15 seconds to light up

Can simultaneously cast to both projector and TV. Suggest muting TV sound for best audio quality

Extend Computer Screen output (TV and/or Projector)

Do the following steps if no screen output is seen on TV / Projector

Press Window+P keys simultaneously

Click on "Extend"

TV / Projector now functions as an extension of the primary computer monitor

Click and drag app window (e.g. PowerPoint) to the secondary screen (TV / Projector) by click & drag on the app window title bar

Zoom Audio & Visual Set Up

Open Zoom app and log in to our department Zoom account (ask Eva or Holly for login credentials)

Click on "Test Speaker" for audible ringtone; adjust volume level accordingly

Click on "Test Mic", input level indictor would move and test recording will be played back via the speakers. Leave "Automatically adjust microphone volume" unchecked

Use Camera / Microphone remote to turn on camera (mounted above entrance door) & ceiling microphones; Pan-Tilt-Zoom controls on remote to adjust camera frame

If the microphones red lights are on even when the camera is turned on, that means the mics have been muted. Press the blue "Mic Mute" button on the remote to unmute them

Drag the PowerPoint window to the secondary screen (projector screen) if that has not already been done (see above section on Extend Computer Screen Output)

Start slide show. The secondary screen (Projector / TV) would show the slide show and the primary monitor would show presenter view

Conference Room AV System Quick Guide

Desktop Computer

Windows 10 with Microsoft Office apps e.g. Word, PowerPoint

Log in credentials printed on labels (on monitor bezel & keyboard)

Internet access via Ethernet but NO direct Sunnybrook Intranet / email access

USB-A hub for periphery e.g. flash drive

USB dongle for wireless mouse & keyboard already plugged in

Computer Visual & Audio Output to Conference Room TV

Extend computer screen to TV and audio output to TV speakers

Turn on TV and choose HDMI as input

On the computer (right lower corner of the screen), choose "Projector / TV" as audio output; adjust volume on computer and TV to achieve desired level

Computer Visual and Audio Output to Projector

On the computer, choose "Projector / TV" as audio playback device as outlined above

Projector speakers are the two new ceiling speakers

Use remote to turn on projector, it takes about 15 seconds to light up

Can simultaneously cast to both projector and TV. Suggest muting TV sound for best audio quality

Extend Computer Screen output (TV and/or Projector)

Do the following steps if no screen output is seen on TV / Projector

Press Window+P keys simultaneously

Click on "Extend"

TV / Projector now functions as an extension of the primary computer monitor

Click and drag app window (e.g. PowerPoint) to the secondary screen (TV / Projector) by click & drag on the app window title bar

Zoom Audio & Visual Set Up

Open Zoom app and log in to our department Zoom account (ask Eva or Holly for login credentials)

Click on "Test Speaker" for audible ringtone; adjust volume level accordingly

Click on "Test Mic", input level indictor would move and test recording will be played back via the speakers. Leave "Automatically adjust microphone volume" unchecked

Use Camera / Microphone remote to turn on camera (mounted above entrance door) & ceiling microphones; Pan-Tilt-Zoom controls on remote to adjust camera frame

If the microphones red lights are on even when the camera is turned on, that means the mics have been muted. Press the blue "Mic Mute" button on the remote to unmute them

Drag the PowerPoint window to the secondary screen (projector screen) if that has not already been done (see above section on Extend Computer Screen Output)

Start slide show. The secondary screen (Projector / TV) would show the slide show and the primary monitor would show presenter view

By Sharing "Screen 2" on Zoom; remote participants will view the secondary screen (Projector / TV) while the presenter view on the primary monitor will not be shown